Business Correspondence - Letter Writing (Unit five)
Letter Writing Structure and Layout of a Business Letter Elements of structure 1. Letterhead This is the top side of the letter. It is an already printed parted of the letter popularly known as letterhead or heading. It contains the name and address of the organization along with phone numbers, fax numbers, e-mail address, and website.. (Place no 1 in the figure) 2. Date The date is printed two spaces below the last line of the letterhead. You can write the date at place no 2 as shown in the figure. like 23July, 2008 OR July23, 2008 3. Reference It is a unique identity of a letter. Every out going letter is assigned with a unique number and put in records for future. The Receipt and Dispatch Department of an organization keeps the record of all the incoming and outgoing letters. Every entry is maintained on the basis of this number. Place no.3 (two spaces below the date / last line of the letterhead). 4. Personal Notation (Place no 4 in the figure) If the letter is a confidenti