Application Letter for Job / Résumé Writing

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How to write application letter for job / Résumé

Guidelines for writing application letter for job / Résumé

Résumé

Kinds of Résumés

Chronological Résumé

A functional résumé focuses on your skills and experience, rather than on your chronological work history. Your skills and experience is highlighted and chronology goes in the background. It is used most often by people who are changing careers or who have gaps in their employment history.

Combination Résumé

A combination résumé is a combination of chronological and functional résumé. It lists your skills and experience first. Your employment history is listed next. With this type of résumé you can highlight the skills you have that are relevant to the job you are applying for, and also provide the chronological work history that employers prefer.

Résumé With Profile

Targeted Résumé

Nontraditional Résumé

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Application Letter for job

After you have completed your graduation, the first thing that you will need to do, is writing an application letter for job.

Your application letter for job is your first impression and first examination in the job getting process. That is why, you need to write the application letter for job carefully. The more so, because if, your application fails the very first examination, you have no further chances of being recruited. Therefore, an application letter for job must be written with due care and proper planning.

This process involves writing a covering letter and a résumé. In other words, you have to write two letters: a letter called ‘covering letter’ and another letter called ‘résumé’.

Covering Letter

A covering letter is very much similar to a formal letter. It mentions the source of the information of the vacancy against which you are applying. You give a brief introduction of yourself, your qualification, your experience and your suitability for the post. You formally apply for the post here.

A résumé is in fact a supporting document to the covering letter. A covering letter cannot have detailed information about yourself, It gives only brief introduction of yourself. Therefore detailed information is given in the resume.

A résumé contains a detailed account about your personal information like your name, your father’s name, your contact address, phone numbers, your hobbies, your marital status, and information about your academic qualifications, extracurricular activities, experience/ trainings taken, seminars/conferences attended/given and awards received.

Remember that for writing an application letter for job you need to write two letters one covering letter and other resume. Writing only covering letter or résumé is not appropriate. Remember that a resume must be preceded by a covering letter. In other words, a covering letter must be supported by a résumé.

A résumé may have the following elements in it:-

1. Objective/s:- It is nice to include objective/s in the beginning of your résumé. The employer can see it just at the beginning and form an opinion about you. But you must know that you may be questioned about them therefore don’t copy paste this element from your friend’s résumé. You may be caught in the interview. Be honest. Don’t lie. Be truthful. If you are a fresher, write that your objective is to get a break.

2. Personal Profile:- You have to include the following elements in your personal profile in the manner shown in the layout below:-

Lay out of a résumé

Personal Profile

Name

Father’s Name

Date of Birth Age

Marital Status

Address for Correspondence

Permanent Address

Contact Number

Email Address

3. Academic Profile:- You have to include the following elements in your academic profile in the manner shown in the layout below:-

Academic Profile

4. Extracurricular Profile:- You must include your extracurricular activities in your résumé. Companies give preference to the candidate with extracurricular background. they don't want to hire a mere bookworm. Include them in the manner shown below:-

Extracurricular Profile

SN	Activity	Year	Rank/Place

5. Hobbies and Interests:- Next you can include your hobbies and interests also. Here also you should be honest otherwise you may be caught in the interview when they ask you questions about them. You can write headings and describe them in sentences.

6. Seminars attended or given:- Next you can mention your seminars that you have given or attended in one or more sentences.

7. Experience Profile:- If you have work experience, you must mention it making it a profile in the manner given below including the elements like Designation, Work period (from....to....), Name of the organization/company and your CTC per annum.

SN	Period From……..to……..	Designation	Organization	Salary

8. Awards and Achievements :- You must mention the rewards that you have received and the achievements that you have achieved in the manner you decide.

9. References :- Next you have to mention the names of three persons under whom or with whom you have worked. You have to provide their address and designation also. The company may contact them and have their opinion about you. You can give the name of your teachers and Principal also. Here you must give the names of such people as speak well of you otherwise result may be negative also. The reference is followed by date, place and signature as shown below:-

References

Date Signature

Place

Sample Application Letters for Job

Question. You are Yashwant Sharma B.Tech Mechanical from IIT Kharagpur and MBA from IIM Ahmedabad. You have been working for five years in Blue Diamond Cement Pvt. Ltd. Satna (MP) as production Manager (mechanical).You have also worked as Assistant Production Manager for three years in KP Cement Ltd. Kay Pee Nagar Sagar (MP).Write a letter of application to Brazim Cement Ltd. Chandrapur ( Rajasthan) for the post of Vice-President (Production).

Answer.-

Covering Letter

12 Adarsha Nagar

Satna (MP)

3 November, 2007

The Manager HRD

Brazim Cement Ltd

Chandrapur (Rajasthan)

Dear Sir,

Subject-Application for the post of Vice-President (Production)

In response to your advertisement placed in The Ascent (The Times of India Dated 26 Oct, 2007), I present myself as a candidate for the post of Vice-President (Production).

I am an IITian and an MBA from IIM Ahmedabad.

I am presently working as Production Manager in Blue Diamond Cement Ltd. Satna. Previously, I have worked as an Assistant Manager Production in KP Cement Ltd Kay Pee Nagar Sagar (MP).

I have always been interested in maximizing production cost effectively. My seven year experience has taught me a lot in this regard. I am still working in this direction and I hope that I will certainly get more successes.

I think an interview session will be more convenient to discuss these things in details.

Thanks,

Yours faithfully,

Yeshwant Sharma

Encl. - (i) Résumé

(ii)Testimonials

Résumé

Personal Profile

Name-Yeshwant Sharma

Father- Shree- Bihari Lal Sharma

Date of Birth- 10 Oct, 1978 Age-27 years

Nationality- Indian

Marital Status- Married-One Child

Permanent Address- 40 Vashali Enclave Dilshad Gardens New Delhi-110012

Address for Correspondence-Vasundhara 12 Adarsha Nagar Satna (MP)-485001

Contact No-07672 -233430=Mobile Phone-2992789635

E-mail-yashwsharma@rediffmail.com

Academic Profile

SN	*Degree/* *Diploma/* *Certificate*	*Board/* *University*	*Year of* *Passing*	*Division/* *Percent*	*Subjects*	*Distinction*
1.	High School	CBSE	1990	First Division, 79%	Hindi, English, Mathematics, Science, Social Studies	Hindi, Mathematics
2.	Higher Secondary	CBSE	1992	First Division, 76%	Hindi, English, Mathematics, Physics, Chemistry	English, Mathematics, Physics
3.	B. Tech (Mech.)	IIT Kharagpur	1996	81%	All subjects specialization in Production Technology	KOM, DOM. PT
4.	MBA	IIM Ahemedabad	1998	81%	All subjects specialization in Production Technology	PT

Extracurricular Activities

SN	*Activity*	*Year*	*Rank/Place*
1.	Won Interschppl football championship as the Captain	1991	First
2.	Won Interschppl handballl championship as the Captain	!992	First
3.	Best Debater Award	1993	First
4.	Best Seminar Presentation Award	1994	Second
5.	Best Project of the year	1995	First
6.	Group Discussion Contest	1996

Hobbies- Playing Badminton, watching cricket, reading magazines.

Experience Profile

SN	*Period From……..to……..*	*Designation*	*Organization*	*Salary*
1.	7 July 1998 to 5 Sept 2000	Assistant Manager Production	KP Cement Ltd Sagar (MP)	CTS Rs 25ooooo per annum
2.	5 Oct 2000 till date	Production Manager	Blue Diamond Cement Ltd Satna (MP)	CTS Rs 35ooooo per annum

References

1. Mr. Y.K. Rajan

Principal

IIT Kharagpur

2 . Mr. S.K. Varma

Manager (Production)

KP Cement Sagar (MP)

3. Mr.S.P. Tewari

Vice-President

(Production)

Blue Diamond Cement

Satna (MP)

Signature

Yeshwant Sharma

Place- Satna (MP)

3 November, 2007

Sample 2

Question:- Write an application letter for job in response to the following advertisement:

Answer:-

6 Jawahar Nagar

Satna (MP)

3 November, 2013

The Personnel Manager

Sharda Cement Ltd.

Sharda Nagar Maihar Satna (MP)

Dear Sir,

Subject-Application for the post of Graduate Engineer Trainee

In response to your advertisement placed in The Ascent (The Times of India Dated 26 Oct, 2007), I present myself as a candidate for the post of Graduate Engineer Trainee.

I am a final year 8th semester student studying at Vindhya Institute of Technology and Science Satna (MP). Overall CGP of mine is A+ which is equivalent to 80%. I have passed all the papers of engineering in first attempt.

Besides these qualifications, I have always had keen interest in extracurricular activities like Debate, Group Discussion, Seminar Presentation, football and handball.

I have undergone a three month industrial training at Prism Cement Ltd Satna (MP) from 25 June 2013 to 24 September 2013. I feel that my training is very much relevant to the opening against which I am applying.

I think an interview session will be more convenient to discuss the relevance of my training.

Thanks,

Encl. - (i) Résumé

(ii)Testimonials

Yours faithfully,

Mukesh Mishra

Résumé

Personal Profile

Name-Mukesh Mishra

Father- Shree- Jeevan Lal Mishra

Date of Birth- 10 Oct, 1993 Age-20 years

Nationality- Indian

Marital Status-Unmarried

Permanent Address- 32 Yashodhara Enclave Boda Bag Rewa (MP)-486001

Address for Correspondence-Varma Bhawan 6 Jawahar Nagar Satna (MP)-485001

Contact No-07672 -233430=Mobile Phone-2992789635

E-mail-mukeshmishra101@rediffmail.com

Academic Profile

SN	*Degree/* *Diploma/* *Certificate*	*Board/* *University*	*Year of* *Passing*	*Division/* *Percent*	*Subjects*	*Distinction*
1.	High School	CBSE	2008	First Division, 79%	Hindi, English, Mathematics, Science, Social Studies	Hindi, Mathematics
2.	Higher Secondary	CBSE	2010	First Division, 76%	Hindi, English, Mathematics, Physics, Chemistry	English, Mathematics, Physics
3.	B. Tech (Mech.)	VITS Satna (MP)	Due for 2014 final year	First Division overall CGPA of seven semesters A+	All subjects specialization in Production Technology	KOM, DOM. PT

Extracurricular Activities

SN	*Activity*	*Year*	*Rank/Place*
1.	Won Interschool football championship as the Captain	2007	First
2.	Won Interschool handball championship as the Captain	2008	First
3.	Best Debater Award	2008	First
4.	Best Seminar Presentation Award	2011	Second
5.	Best Project of the year	2013	First
6.	Group Discussion Contest	2013

Hobbies- Playing football and handball, watching cricket, and reading magazines.

Industrial Training

I have undergone Industrial Training in summer at Prism Cement Satna (MP) from 25 June 2013 to 24 September 2013.

Projects

I have submitted a Minor Project on Use of Robots in Sewer Blockage Cleaning 30 October 2010.

References

1. Mr.P.C.Shrivastava

Principal

VITS Satna (MP)

2 . Mr. SantoshDwivedi

HoD Mechanical

VITS Satna (MP)

3. Mrs.Meeta Sonkar

HoD Engineering Chemistry

VITS Satna(MP)

Signature

Mukesh Mishra

Place- Satna (MP)

3 November, 2007

There are several basic types of résumés used to apply for job openings. You may choose one depending upon your personal circumstances.

This type of résumé shows your work and academic history in a chronological or reverse chronological manner depending upon the requirement. It starts by listing your work history, with the most recent position listed first. Your jobs are listed in reverse chronological order with your current or most recent job, first. Employers typically prefer this type of résumé because it's easy to see what jobs you have held and when you have worked at them.

This type of résumé works well for job seekers with a strong, solid work history.

Functional Résumé

A résumé with a profile section includes a summary of an applicant’s skills, experiences and goals as they relate to a specific job. This profile is shown in the very beginning of the résumé. The results of this type of résumé are very satisfying because employers are very busy people. They don't have time to read the whole résumé. A short profile in the beginning doe all the work.

A targeted résumé is a resume that is customized so that it specifically highlights the experience and skills you have that are relevant to the job you are applying for. It definitely takes more work and time to write a targeted résumé than to just click to apply with your existing résumé. However, it's well worth the effort, especially when applying for jobs that are a perfect match for your qualifications and experience.

A nontraditional résumé is a web-based version of your resume that may include photos, graphics, images, graphs and other visuals and it may be a résumé in a social networking site or even a video résumé. A video résumé is gaining popularity.

Résumé, C.V. or Bio-data

These three words are generally taken as substitutes for each other however the conventions have created differences in them. Nowadays, bio-data is used for marriage purposes. It is only résumé or CV that is now used for employment purposes.

Résumé or C.V. (Curriculum Vitae)
Meaning of résumé or C.V. is the same however there is some difference also. We use résumé for professional purposes when we apply for a job against an opening. While on the other hand, we use C.V. for academic purposes. If you are applying against an academic opening and you have to mention your research record or you want to become a research scholar, you should use C.V or Curriculum Vitae. Similarly, if you are applying against an opening which is non-academic or professional or technical, you can use the word résumé. Besides this difference, a résumé is concise by its nature where as a C.V. has much detailed description of educational and professional achievements.

Questions:-

1. What guidelines would you prescribe for writing a good résumé?

2. What is a résumé?

3. What is the importance of covering letter in writing an application letter for job?

4. What is the difference between a résumé and C.V?

5. What is a résumé? Describe various kinds of résumés.

6. Assume that you are Rajeshwar Varma. You are B.Tech. from RGPV Bhopal and MBA from APS University Rewa. You have been working as Assistant Manager (Maintenance) in Satpura Cement Ltd Bhopal for two years. Write an application for job for the post of The Manager (Maintenance) in AVS cement Kymore (Katni) (MP)

***

Degree/

Certificate

Board/

University

Year of

Passing

Division/

Percent

Subjects

Distinction